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Use QuickBooks to manage your payroll

QuickBooks payroll features allow you to track employee information, hours, and compensation. When it's time to write paychecks and pay payroll taxes, you have several options:

Subscribe to QuickBooks Payroll

Am I already subscribed to QuickBooks Payroll?

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QuickBooks Payroll is offered on a subscription-basis (rather than a one-time purchase) because it's a service that provides a tax table each time the federal government, or the state or local governments covered by the subscription, enact any changes that affect payroll taxes.

An ongoing subscription enables you to get the latest payroll tax updates as they become available—simply download the information when you get updates from the service. To help ensure compliance with changing payroll tax withholding regulations, we strongly recommend that you maintain an active payroll subscription.

Tasks you can perform when you have a subscription to one of the QuickBooks Payroll services

  • Calculate wages for each pay period.

  • Calculate hours worked, year-to-date totals for all employees, and show this information on payroll reports.

  • Calculate amounts for Forms W-2 and W-3, and print on preprinted forms.

  • Calculate federal, state, and selected local taxes for the United States, including the District of Columbia and Puerto Rico. (Requires a subscription to either QuickBooks Basic, Standard, Enhanced, or Assisted Payroll.)
    QuickBooks doesn't calculate taxes for Guam, the Virgin Islands, American Samoa, or Canada.

  • Prepare and print federal payroll tax Forms 940, 941, and Schedule B (Form 941).

    Note: Forms are not available with a Basic Payroll subscription.

  • For Assisted Payroll subscribers: Assisted Payroll prepares and files these forms on your behalf.

  • Observe wage base limits for taxes. (Requires a subscription to either QuickBooks Basic, Standard, Enhanced, or Assisted Payroll.)

  • Handle all kinds of compensation: salary, hourly (including overtime), commission, or a combination.

  • Track sick or vacation time.

  • Track company loan repayments, 401k deductions, tips, union dues, bonuses, car expenses, and many other nonstandard payroll items.

  • Use time data or allow you to specify hours worked for each job and class to allocate payroll expenses.

  • Track your company's liability to the government, insurance companies, and other agencies.

  • Observe annual limits you set for deductions and company-paid benefits.

  • Record employee details such as pay and commission rates, Social Security number, and tax exemptions.

  • Create your paychecks with earnings, deductions, and year-to-date detail provided on the voucher (if you use voucher checks), or on a separate pay stub that is automatically created and can be printed for your employees.

  • Pay employees on a daily, weekly, biweekly, semimonthly, monthly, quarterly, or yearly basis.

  • Allow you to specify extra taxes or deductions in addition to the standard federal and state taxes, and apply them to employees.

  • Create checks to pay your company's payroll liabilities. For Assisted Payroll customers: Assisted Payroll makes these payments for you.

See also

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