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Determine valid characters for your company legal name and address

Based on government requirements, we recommend that you use the following characters when you enter your company's legal name and address in QuickBooks.

Important note for Assisted Payroll subscribers

Be aware that the Assisted Payroll complies with government requirements for valid characters in a company's legal name and address. Assisted Payroll also removes other characters during the signup process.

Company Legal Name

  • Letters (A, B, C)

  • Numbers (1, 2, 3)

  • Spaces

  • Ampersand (&)

  • Dash (-)

Note: Only the first 35 characters of the legal name are accepted by the IRS. Do not abbreviate the name or omit spaces. Only use the prefix "The" as the first word if it is followed by just one other word. Formal suffixes with individual names (MD, CPA, Jr., Sr., etc.) are accepted; however, general or other titles such as owner, Mr., Mrs. or Dr. are not accepted. If the business is a sole proprietorship, the legal name is the name of the owner.

Company Legal Address

  • Letters (A, B, C)

  • Numbers (1, 2, 3)

  • Spaces

  • Ampersand (&)

  • Right Brace (})

  • Dash (-)

  • Percent (%)

  • Slash (/)

Your company's legal name and address are the name and address you use for your federal and state tax forms.

KB ID# H_PAY_LEGAL_CHARACTERS
12/4/2016 2:15:12 AM
PPRDQSSWS400 9138 Pro 2017 83c69b