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Merge payroll items

You must be in single-user mode to do this.

If you are using QuickBooks Assisted Payroll

If you are using QuickBooks Assisted Payroll, you cannot merge a payroll item used by the service.

Important: After you merge payroll items, you cannot separate them into two payroll items again.

To do this task

  1. Go to the Lists menu and click Payroll Item List. Shortcut

  2. Select the payroll item that you no longer want to use.

    Example

    If you are merging a predefined other tax payroll item for a miscellaneous state tax with a company contribution you set up for the same tax, select the company contribution.

  3. Click the Payroll Item button and then click Edit Payroll Item.

  4. Change the payroll item name to the same name as the payroll item you're combining it with. Make sure you type the exact name of the payroll item.

  5. Click Next until you can click Finish.

  6. Click Yes to confirm that you want to merge the two payroll items under the same name.

Situations where you cannot merge payroll items

You cannot merge two payroll items if:

  • They are different types of payroll items

    Exceptions

    You can merge this type of payroll item

    With this type

    a company contribution

    a user-defined or a predefined company-paid other tax payroll item

    a user-defined company-paid other tax payroll item

    a predefined company-paid other tax payroll item

    a deduction

    either a user-defined or a predefined employee-paid other tax payroll item

    a user-defined employee-paid other tax payroll item

    a predefined employee-paid other tax payroll item

  • One is a federal tax.

  • One is a state tax for withholding, unemployment insurance, or disability insurance.

  • One is the Workers Compensation payroll item (Workers Compensation feature only).

  • Both items are used in the same payroll transaction.

  • One payroll item affects gross pay and one affects net pay.

See also

KB ID# H_PAY_INFO_PAYITEM_MERGE
9/27/2016 6:49:50 AM
QYPPRDQBKSWS09 9138 Pro 2017 5622a3