You should rarely need to void a paycheck. Remember that voiding a
paycheck is not like voiding other kinds of checks; paychecks have associated tax and other
liability calculations and payments that need to be taken into consideration.
For common situations with better alternatives than voiding a paycheck, see Alternatives to voiding a
For direct deposit paychecks, see Edit or void a direct deposit paycheck.
If none of the alternatives to voiding accomplish the desired result, you need to decide whether
to void or delete the paycheck:
You can delete a paycheck from
QuickBooks before you send it to the Assisted Payroll service. Deleting a paycheck does
not affect payroll tax filing. You cannot delete a paycheck after you send it
to the Assisted Payroll service.
You can void a paycheck after you send it to the Assisted payroll service.
Voiding a paycheck may affect payroll tax filing.
void is received after processing begins, tax funds may be applied to future
payrolls in the same quarter. If the paycheck is in the last payroll of a
quarter, tax funds may be refunded by the taxing agencies and an amendment may be required
to correct tax filings.
If an amendment is necessary, contact QuickBooks Assisted Payroll support
to start the amendment process. (You may be charged a fee for this service.)
To do this task
Note: We recommend that you back up your data before you void paychecks.
Click the Payroll Center icon.
In the Pay Employees section, click the Related Payroll Activities
drop-down arrow, and then click Edit or Void Paychecks.
Enter a date range in the Show paychecks from and through fields, and press the
Tab key to display the checks.
What does the date represent?
Click to select the paycheck you want to void.
Click the Void button.
When you successfully void a
paycheck, a notation is included in the Memo field and the net amount of the
check is 0.00.
Once you have read the message that appears, check the checkbox and click Continue.
These messages vary based on the check
date and the time you start the void process.
In the Confirmation and Next Steps window, click Send Information
to Intuit to ensure that your voided paycheck information is sent to the payroll service. You will need to
provide your Payroll Service PIN.
Click Done to close the Edit/Void Paychecks window.
How voiding affects year-to-date
How voiding a paycheck impacts
Alternatives to voiding a