If you're an Assisted Payroll subscriber, you may run into a situation where your
payroll liabilities account balance is not zero when it should be. For example,
this may happen if you create historical paychecks in a quarter that you were
not using Assisted Payroll.
To do this task
Before paying your payroll liabilities, make sure you don't have any
paychecks in the Items to Send area of the Send Payroll Data window.
Generate a payroll
liabilities report as of today's date.
Pay your liabilities.
Enter the last day of the quarter or period for which you are paying the
liabilities in the Show liabilities from/through fields. These dates are
important because QuickBooks uses them to generate the payroll liabilities
report and to fill in fields for Form 940 and Form 941.
Your payroll liabilities account balance will now be zero.