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Assisted Payroll W-2s

The Assisted Payroll service prepares and files annual federal Forms W-2 and W-3 for you for any calendar year in which you processed payroll through the Assisted Payroll service and provides you online access to those filings.

You are required to provide each of your employees with an employee copy of the Form W-2 that was filed.

You can print the employee copies of Form W-2 yourself, or you can choose to have the Assisted Payroll service print and mail them to you to distribute. For instructions on selecting your printing preference, as well as additional information about those choices, visit the Go onlineQuickBooks Assisted Payroll support Web site.

Choosing to self-print the employee copies means that you can provide them to your employees days earlier than if you request mailed copies. Following are additional benefits of self-printing:

Some advantages to choosing to print the employee copies yourself include:

  • Your employees receive their W-2 copies faster (depending on when you print and distribute them).
  • You can print employee copies of Form W-2 on your schedule
  • You can reprint copies when needed and at your convenience (for example, if an employee loses the copy).

To self-print employee copies of Form W-2, you need a laser printer and the correct perforated Form W-2 paper. To order W-2 paper:

  1. Open the Payroll Center.
  2. In the View Tax Forms section, click Related Form & W-2 Activities, then click Order W-2 Paper.
  3. Use the drop-down menus to select your QuickBooks version, your Payroll subscription (Assisted Payroll), and the quantity you want to order.
  4. Complete the order cart by providing your billing and shipping information.

To access your filed returns:

  1. Open the Payroll Center.
  2. In the View Tax Forms section, click View/Print Forms & W-2s.
  3. Enter your payroll service PIN.

See also

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