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Map vendor payment accounts

To report payments to 1099 vendors on their Forms 1099-MISC, QuickBooks needs you to assign, or map, each QuickBooks account you use to pay a 1099 vendor to the appropriate box on Form 1099-MISC.

On the Map vendor payment accounts page of the QuickBooks 1099 Wizard (Vendors > Print/E-file 1099s), QuickBooks displays all the accounts (from your QuickBooks chart of accounts) you used to pay the vendors you marked as 1099 vendors. To the right of each account, click the drop-down arrow to display the list of boxes, or payment categories, on the 1099, and choose the box where payments from the account should be reported if they exceed the IRS's minimum threshold amount for that category.

You can assign multiple accounts to a 1099 box, but each account can be assigned to only one 1099 box. For example, if you set up an expense account named "Payments to Subcontractors," you can assign it to Box 7: Nonemployee compensation. However, you can't use the Payments to Subcontractors expense account for any other 1099 category.

How to assign accounts if you're not ready to create 1099s

  1. On the Company Preferences tab of the Tax:1099 preferences, make sure that Yes is selected for the "Do you file 1099-MISC forms?" option.

    To open the Tax:1099 preferences:

    1. Go to the Edit menu and click Preferences.

    2. In the list on the left, click Tax:1099. (You may need to scroll down.)

    3. Click Company Preferences.

  2. Check that all your 1099 vendors are set up as 1099 vendors in QuickBooks.
  3. Click the link for mapping your accounts to go to the Map vendor payment accounts page of the QuickBooks 1099 Wizard.

    How to determine which 1099 box to choose

    Many businesses report amounts only for Box 7: Nonemployee compensation—payments for services performed for a trade or business by individuals not classified as employees. For a complete and current description for each box on Form 1099-MISC:

    • Visit the Clickable Forms page on the Go onlinePayroll Support web site and click Form 1099-MISC. The clickable form lets you click in a box or field on Form 1099-MISC and get general information from the IRS about that box or field, as well as detailed information about how QuickBooks calculates the amounts.

    • Visit the Go onlineIRS web site and search for Instructions for Form 1099-MISC, or Go onlinecontact the IRS or your accounting professional.

  4. When you finish assigning your accounts, click Save & Close.

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