Before you print and mail forms, check the following:
Ask employees to review their address and Social Security number on their
paychecks to confirm they are current and correct.
Also ask employees to confirm that their name appears on their paychecks or
paystubs exactly as it appears on their Social Security card.
Check all federal and state employer identification numbers to be sure your
W-2s and tax reports are being reported under the correct employer number.
The Federal Employer Identification Number (EIN) is used each quarter for reporting purposes when filing a
company's 941 form, as is the state employer identification number (SEIN)
for any state quarterly reporting forms.
Be sure that when you are verifying that the EIN and SEIN are correct, you
also verify that the company's address is correct. Many companies have more
than one location; therefore, verifying the EIN and business
address is extremely important.
Then print on either plain paper or preprinted forms (W-2, W-3, 1099, or
Check with your accountant or tax advisor to confirm where each type of form
needs to be sent.
for filing preprinted Forms W-2 and W-3
Print Form 1099 MISC or
Create a payroll
tax form (940 and 941)