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Charge a customer for mileage

To do this task

  1. Enter the vehicle mileage, being sure to mark it Billable and assign it to a customer:job.

  2. Open the sales form where you want to enter the cost, select the customer:job, and then click the Add Time/Costs button.

  3. Select the Mileage tab.

  4. Select the Use column to the left of the mileage item.

  5. (Optional) Click Options to determine how you want the mileage expenses to appear on the invoice.

    You can combine several mileage items, include descriptions, etc. These options allow you to view the detail in QuickBooks, even if you print the sales form showing only single line items.

  6. (Optional) If you want the mileage expenses you select to appear as a single line item when you print the invoice or sales receipt, select the Print selected time and costs as one invoice item checkbox. If you select this checkbox, it overrides the options for transferring billable mileage settings.

    Important: Do this only if you are certain you want the printed invoice to show only the total of the costs (and not a line-by-line listing of each cost). Once you record the invoice or sales receipt, it is difficult to print the costs separately. To go back, you will need to delete the original expense transaction and select the invoice column (to the right of the Customer:Job column) on the Expenses or Items tab.

    When you print the invoice or sales receipt, it shows one amount (the sum of all the expenses). The Description column lists the amount as "Total reimbursable expenses." If you want, you can change this description by editing the onscreen version of the invoice or the sales receipt.

  7. Click OK.

11/22/2017 4:58:26 AM
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