When you charge a customer for
mileage, you can set options in the Choose Billable Time and Costs window
for how you want to show the mileage records on the sales form.
If you have several mileage entries for the same job, you can collapse them
into a single entry on the invoice. For example, if the Mileage tab shows three
entries for "Mileage," each with a different number of miles, you can
either retain the separate listing like this:
Or you can combine them into a single entry like this:
To combine mileage, select "Combine activities with the same service
If you combine mileage, QuickBooks automatically fills in the Description
field on the invoice or in the register with the activity item description. If
you do not combine activities, you can choose how QuickBooks fills in the
Select "Transfer notes for each activity" if you want the field to
show the notes you entered when you made the mileage entry. This is useful if
the notes describe something unique about the mileage that you want to appear
on the invoice.
Select "Transfer item descriptions" if you want the field to show
the description of the item you assigned to the mileage entry (the mileage
item's description comes from the Item list). This is useful if you need
only a general description about the mileage being charged.