The Accountant role, as predefined, allows access to the following
Full access to asset accounts such as bank accounts, retainage, undeposited
funds, and inventory.
Full ability to edit transactions that were closed in a prior period.
Full access to equity registers such as Opening Balance Equity, Retained
Earnings, and Owner's Equity.
Full ability to create general journal entries.
Full access to liability accounts such as loans payable and credit card
Full access to the Fixed Assets Manager.
Full access to Working Trial Balance.
¹ Granting access to liability accounts could
allow access to payroll information.
Granting permission allows the ability to open a register view for the
corresponding account types. For example, if you have "Full" access
to asset accounts and "None" access to liability accounts, the user
can open any register for an asset account, but not for a liability
Note: Opening a register view does not entitle you to create or
modify transactions in the register. The ability to create or modify
transactions is controlled under the individual transaction types. For example,
if the user has permission to open an inventory asset register, he would not be
able to modify any invoices unless he has "modify" access under
Full access to bank accounts and credit card accounts.
Full access to Reconcile and Transfer Funds.
View access to checks, credit card charges, and deposits.
Bank accounts and subaccounts will be displayed as they are set up in the
Chart of Accounts. For example, if you have three checking accounts, then you
will see them listed when you expand the "Bank Accounts" sub-area.
The parent bank account access will be blocked based on the access of the
children. For example, a company may have "Checking" as the parent
bank account and "payroll" and "operating" as subaccounts.
If the Admin restricts access to one of the child accounts, then the user would
also be restricted to the parent "Checking" account, as it is a
superset of the children.
The list of bank accounts is dynamically updated as you modify your chart of
accounts. Similar to asset, liability, and equity accounts, these entitlements
control the ability to open up a register view for the individual accounts.
View and View Balance access to the Customer Center.
View access to the Vendor Center and Employee Center.
Full access to Find all transactions.
Full access to Remote Access.
Full access to Set up Budgets and Forecasts.
Full access to Set Closing Date and Password.
Customers & Receivables
Full access to A/R accounts.
Full access to the Undeposited Funds account.
View access to credit memos, estimates, and invoices.
View access receive payments, sales orders, and statement charges.
Employees & Payroll
View access to paychecks,Pay Employees, Payroll Liabilities, and Payroll
¹ Giving access to any of the above allows access to payroll
Full access to Chart of Accounts and the Fixed Asset Item list.
View access to the following lists: Class, Customer &
Vendor Profile, Item, Other Names, Payroll Item¹, Price Levels,
Sales tax Code, and Templates.
¹ Giving access to the Payroll Item list allows access to payroll
Full access to Accountant & Taxes reports.
Full access to Company & Financial reports.¹
¹ Granting access to Company & Financial
Detail, Custom Transaction Detail, or Job Detail reports could expose payroll
Full access to Custom Transaction reports.
Full access to the File Sales tax and to Sales tax Adjustments.
View access to the File Sales tax Code List and to Sales tax Items.
View access to Tax Agencies on the Tax Agency Info tab in the Vendor Center.
View access to weekly time sheet.
Vendors & Payables
Full access to Accounts Payable accounts.
Full access to print 1099s/1096.
Full access to Purchase Orders list.
Full access to Adjust Sales Tax Due.
View access to Adjust Quantity on Hand and Build
View access to Enter Bills, Item Receipts, and Pay Bills.
View access to Pay Sales Tax.
View access to Purchase Orders.