If the Payroll Item field doesn't appear for certain employees, it means
that you did not set up QuickBooks to use timesheet data when you write
paychecks to those employees. The first time you enter an employee's name
on a time entry form, QuickBooks asks you if you want to use timesheet data
when you pay the employee. If you answer Yes, you'll always see the Payroll
Item field when you enter the employee' s hours. If you answer No, the
Payroll Item field does not appear.
Click the Employees icon.
Double-click the employee's name.
Click the Change tabs drop-down list and choose Payroll and Compensation
Select the Use time data to create paychecks checkbox.
If the Payroll Item field never appears, it probably means that payroll is
off. You can turn payroll