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Track time in QuickBooks

Why track time in QuickBooks?

Tracking time in QuickBooks can help you:

  • See how much time you spent on a project. This can help you calculate your costs and decide if you are charging appropriately.

  • Track hours worked by employees. You can then create accurate paychecks and bill customers for actual hours worked.

Time tracking tools in QuickBooks

QuickBooks includes three tools for tracking time:

  • A Stopwatch that you can use to time an activity while you' performing it.

  • Weekly timesheets or activity-by-activity timesheets where you can enter time data manually.

  • The Timer—a separate program that can run on its own without QuickBooks. When you use the Timer, you can:

    • Automatically track time spent on a task (you click the Start button when you begin an activity and click the Stop button when you stop work). Alternatively, you can enter the time worked after you have done the work.

    • Track time without running QuickBooks.

    • Give a copy of the Timer program to people whose work you want to track in QuickBooks (for example, owners, partners, employees, or subcontractors).

      For example, you can install a copy of the Timer on each staff consultant's computer. This lets employees track their time at their desks as they work. After activities have been timed or entered in the Timer, you can transfer them to your QuickBooks company file. Then you can invoice clients for the time or pay employees for their work.

I have more questions

Should I track time for subcontractors?
You can track time for subcontractors or employees. If you pay subcontractors based on time, or if you'd like to learn how long a task takes to accomplish, you can track the time in QuickBooks.

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