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When would a nonprofit use a donation receipt?

Use a donation receipt when you receive full payment from donors or members at the time of donation. You can enter these revenues as donations in QuickBooks. If you use the donation form—also known as a sales receipt in QuickBooks—instead of merely entering a deposit, you can then track your donations by type, program, or source.

Some examples of nonprofits who use a donation receipt:

  • A medical research charity receives a single donation from a contributor and provides a receipt.
  • A public radio station has a pledge drive and provides donation receipts to donors who pay their full donation amount at the time they pledge.


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