How do time, costs, and mileage
expenses become billable?
To do this task
Click the Add Time/Costs button on the
Create Invoices or
Enter Sales Receipts windows.
In the Choose Billable Time and Costs window, click the
tab for the kind of cost you want
column, click next to each cost you want to charge.
(Optional, for expenses only) Add a markup to the
expenses you selected.
(Optional, for mileage and time only) Click Options to determine how you
want the items to appear on the invoice.
You can combine several time or mileage activities, include descriptions,
etc. These options allow you to view the detail in QuickBooks, even if you
print the sales form showing only single line items.
(Optional) If you want the costs you select to appear as a single line item
when you print the invoice or sales receipt, select the Print selected
time and costs as one invoice item checkbox.
Important: Do this only if you are certain you want the printed
invoice to show only the total of the costs (and not a line-by-line listing of
each cost). Once you record the invoice or sales receipt, it is difficult to
print the costs separately. To go back, you will need to make the time or costs billable again.
When you print the invoice or sales receipt, it shows one amount (the sum of
all the expenses plus any markup). The Description column lists the amount as
"Total reimbursable expenses." If you want, you can change this
description by editing the onscreen version of the invoice or the sales
Click OK to add the costs you selected to the invoice or sales receipt.
Add a markup for
Track services performed
by an owner or partner