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Sales order terms explained

Sales orders track a lot of different information and use some specialized terms to do so:

  • Item: The items or services that appear on the sales order.

  • Available: The number of items that you have in your physical inventory, minus the items or services that are on all other sales orders. This information appears on forms when the "Show quantity available instead of quantity on hand" option is selected.

  • On Hand: The number of items that you have in your physical inventory, regardless of how many are included on other sales orders. This information appears on forms when the "Show quantity available instead of quantity on hand" option is cleared.

  • Ordered: The number of items or services that appear on the sales order.

  • Prev. Invoiced: The number of items or services that you previously invoiced for a customer or job.

  • To Invoice: The number of items or services that you want to add to an invoice for a customer or job.

  • Site: (Only if Advanced Inventory is enabled) The inventory site/location where the items come from. You can track multiple inventory sites with the Advanced Inventory add-on which is only available in QuickBooks Enterprise Solutions (additional fees may apply). Learn more at www.qbes.com/inventory.

Portions of this feature are available only in the Premier and Enterprise Solutions editions. In QuickBooks Pro, you can work with existing sales orders but cannot create new ones.

KB ID# H_SO_TERMS_EXPLAINED
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