If the list is empty, you probably did not assign the expenses to the
customer or job when you recorded the expenses.
To do this task
Close the Choose Billable Time and Costs window.
For each expense, do the following:
Open the transaction in which you recorded the expense. For example, if
you wrote a check to cover the expense, open the check.
In the detail area, locate the expenses that you want to bill to the
For each billable expense, enter the name of the customer or job in the
Save the transaction.
When you have finished editing the transactions, return to the invoice and select a customer
or job with billable expenses. Then click the Add Time/Costs button to open the
Billable Time and Costs window again.