How do expenses become reimbursable?
To do this task
On the invoice or sales receipt form, enter the name of the customer and job
for which you incurred the expenses.
Click Add Time/Costs to display the
Choose Billable Time and Costs window.
Click in the
column next to
each expense you want to include on the invoice or sales receipt.
(Optional) If you want the expenses you select to appear as a single line
item when you print the invoice or sales receipt, select the Print
selected time and costs as one invoice item checkbox.
Important: Do this only if you are certain you want the printed
invoice to show only the total of the costs (and not a line-by-line listing of
each cost). Once you record the invoice or sales receipt, it is difficult to
print the costs separately. To go back, delete the single line item on the
invoice. Locate the original time and
cost transactions, then reselect them as billable. You then have the option
to print them as separate lines on the invoice.
(Optional) If the reimbursable expenses are taxable, select the
Selected expenses are taxable checkbox.
(Optional) Add a markup to the expenses you selected:
Enter the amount or percentage of the markup in the Markup Amount or
% field. If the markup is a percentage, include the %
In the Markup Account field, enter the name of the account you use to track
Click OK to add the expenses you selected to the invoice or sales
Create reports that show
reimbursable expenses as both income and expenses
Enter a sale