Follow this procedure to have reimbursable expenses show up as both income and expenses on your reports.
Only the QuickBooks Administrator can do this.
To do this task
Open the time and expenses preferences.
Go to the Edit menu and click Preferences.
In the Preferences window, click Time & Expenses in the list on the left.
Click the Company Preferences tab.
Select the Track reimbursed expenses as income checkbox and
For each expense account you use for reimbursable expenses, do the
Select the name of the account in your chart of accounts.
Click Account at the bottom of the list and click Edit.
Select the Track reimbursed expenses in checkbox.
Enter the name of the name of the account you want to use to track the
income you receive from reimbursable expenses.