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Track reimbursable expenses as income

This preference enables you to track an expense and your customer's reimbursement for the expense in separate accounts.

When this preference is on: QuickBooks adds this checkbox and field to the New and Edit Account windows for expense accounts so that you can select an income account to track reimbursable income. When you bill a customer for this type of expense, QuickBooks records the customer's payment in the income account. This is useful when you charge sales tax on reimbursement income.

When this preference is off: You cannot track customer reimbursements in a separate income account. The income you receive for reimbursable expenses posts to the expense account, thus canceling the original expense.

Where to find this preference:

Open the time and expenses preferences.

  1. Go to the Edit menu and click Preferences.

  2. In the Preferences window, click Time & Expenses in the list on the left.

  3. Click the Company Preferences tab.

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