A collapsed detail report combines (collapses) multiple items in a
transaction into a single line. This shortens the report and makes it less
costly to print. If you wish, you can expand all transactions in a report to
show their details by clicking Expand on the report toolbar.
In addition, these reports display with the columns Debit and Credit instead
Five detail reports are collapsed by default: General Ledger, Profit &
Loss, Balance Sheet Detail, Journal, and Transaction Detail by Account. The
table below explains what happens to the columns in a combined report.
How it changes
Combined and displayed in the Debit and Credit columns.
Qty, Sales Price, Cost Price, Cost, Asset Value
Combined within the column.
Name, Memo, Class, Payroll Item, Ave. Cost
If the text of all items is the same, it displays. If the text in any item
differs, the column displays a value of -MULTIPLE-.
Balance, On Hand, Asset Value
Columns not included in the table are unchanged. The total ending balance
also remains the same.
Several columns contain information
that QuickBooks cannot display properly when collapsed. If you expand a report,
add these columns, and then collapse it again, they will be removed. If you
then expand the report again, you will need to add the columns back
Note: You can expand these reports to see all transaction details,
but you cannot currently collapse any other reports.
Expand and collapse Collapsed Detail