To do this task
Open the reports and graphs preferences.
On the My Preferences tab, click one of these options:
Prompt me to refresh
Select this option if you want to decide whether to refresh a report or
graph yourself. A message tells you when a report or graph needs to be
refreshed, but QuickBooks does nothing to the report or graph. If you want the
report or graph to be refreshed, click the Refresh button in the report or
Select this option if you don't want interruptions of any kind when you
work with a report or graph and up-to-the-minute accuracy is not that
important. This is the fastest of the three options—QuickBooks leaves the
report or graph alone, and no prompts interrupt your work.
If a change to your data makes a report or graph out of date, you can still
refresh the report or graph yourself by clicking the Refresh button in the
report of graph window. You'll know that the report or graph needs to be
refreshed when (Refresh needed) appears in the title bar.
What refreshing does to reports and