A file that you can edit in a word processor. In this format, spaces appear
between columns of text.
When you work with this file in the word processing program, use a
non-proportional type font (such as Courier) to make the columns align as they
do on the report or list.
A file you can edit in a spreadsheet program. In this format, commas appear
between columns of text, and quotes appear around text but not around
Lotus 1-2-3 calls this type of file a.PRN file, while Microsoft Excel calls
it a.CSV file.
A file you can edit easily in a spreadsheet program or a word processor. In
this format, tab characters appear between columns of text.
Orientation: Portrait or Landscape
Smart page breaks
QuickBooks automatically improves the presentation of printed reports by
preventing awkward page breaks.
Within small groupings of data, QuickBooks avoids splitting related data
across two pages. Within larger groupings, QuickBooks chooses the most logical
place to insert a page break.
Page break after each major grouping
Some reports group information into major categories such as customer,
vendor, employee, or even type of account. For instance, the major groupings in
a balance sheet report are "Assets" and "Liabilities &
When printing a report that contains major groupings, select this option to
start each major grouping on a new page.
This option is not available for reports that contain only small groupings.
For example, most transaction reports have this option, but most summary
reports do not.
Fit report to __ page(s) wide
When a report has too many columns to fit across the width of a single page
of paper, QuickBooks prints the extra columns on additional pages. Select this
option to scale down reports so that all columns fit across a single page or to
specify the number of pages.
Note: If the report would normally print across fewer than the
selected number of pages, QuickBooks does not scale the report up.
To do this task
In the Page Range section,
In the From field, enter the number of the first
page you want to print.
In the To field, enter the last page number you
want to print.
Make any other changes and then click OK.
Number of copies*
Print in color
Select this checkbox if you have a color printer and you want the document
to print in color.
* Indicates the option does not appear
when you open this window by going to the File menu and choosing Printer Setup. The
option does appear in the Print Report window.
Printer setup versus form-specific
Troubleshooting report problems