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Troubleshoot the Balance Sheet by Class report

The Balance Sheet by Class report is only available in QuickBooks Premier and &qb_enterprise_solutions;.

The Balance Sheet by Class report makes calculations to balance transactions by class. Sometimes this causes unexpected results on the report. If you encounter these results, please review the guidelines for entering transactions on the report.

There are several problems you might encounter on the Balance Sheet by Class report. The troubleshooting steps vary depending on which problem you encounter.

Amounts in the Unclassified column

This means the Balance Sheet by Class report could not use or find a class for the transaction. This happens if:

  • You forgot to enter a class.

  • There was no field to enter the class.

  • You entered a class but the report doesn't support the transaction.

To troubleshoot the column

  1. Move the pointer over an amount in the Unclassified column.

  2. Double-click to QuickZoom the amount. QuickBooks opens the Transactions by Account report.

  3. Double-click to QuickZoom a line item. QuickBooks opens the original transaction.

  4. Look for the Class field on the form.

    1. If you find the column, click the Class drop-down arrow and select the appropriate class.

    2. If you can't find the column, this represents a transaction that QuickBooks can't classify for this report. Review the list of unsupported transactions and their solutions.

Unbalanced Classes appear at the bottom of the report

It's possible that the balance sheet for a specific class doesn't balance. This happens if:

To troubleshoot the amount

The best method is to avoid transactions that cause the unbalanced classes.

You can't QuickZoom the amount to see its detail. Therefore, the key is to identify the transactions that cause the condition. Here are some general techniques:

  1. Run the Balance Sheet by Class report on different dates to isolate the date range for the transactions.

  2. Use the Find window to search for the transaction, or you can look for transactions on the Transaction Detail by Account report.

  3. After you locate the transaction:

    1. If the transaction is a journal entry, make sure the debits equal the credits for each class. If they don't, modify the journal entry to balance the classes.

    2. Make sure the transaction is not an unsupported transaction.

Net income for a class differs from net income on Profit & Loss by Class

The Balance Sheet by Class report makes calculations to balance a transaction's classes. In some cases, this causes the net income for a class on the Profit & Loss by Class report to differ from the net income for that same class on the Balance Sheet by Class report.

To troubleshoot the difference

The key is to identify the transactions that cause the difference. Here are some general techniques:

  1. Run both the Balance Sheet by Class and Profit & Loss by Class reports on a particular date.

  2. Run the reports on different dates to isolate the date range for the problem.

  3. Then use the Find window to search for the transaction. Or you can look for transactions on the Transaction Detail by Account report.

Common questions

Does the report run more slowly than other QuickBooks Reports?

Possibly yes. The Balance Sheet by Class report is an advanced report that is different than other QuickBooks reports. Specifically, the report makes calculations to balance certain transactions by class. Because of this, the report may run slower than other reports.

Why is my Balance Sheet by Class a few cents off for certain columns and accounts?

When I QuickZoom on an account, why do I sometimes see unexpected results?

The Balance Sheet by Class report calculates certain numbers to ensure that the report balances. This sometimes creates rounding errors and other problems when you QuickZoom on a number.

Why can't I see journal entries made for the Balance Sheet by Class?

See also

KB ID# H_TRBLSHT_BAL_SHT_BY_CLS_RPT
12/4/2016 8:15:45 AM
PPRDQSSWS407 9138 Pro 2017 10c461