As you are recording the receipt of items against a purchase
order, you can edit the quantity to match the quantity actually
To do this task
To open the Create Item Receipts window, go to
the Vendors menu and click Receive
Items or Receive Items and Enter Bill.
Choose the vendor from whom you received the items.
If there are open purchase orders for this vendor, QuickBooks gives you
a chance to receive against them.
Click Yes in the Open PO's
In the Open Purchase Orders window, select each
purchase order that contains items you're receiving, and then click
In the Create Item Receipts window, make any necessary
changes to the line items, such as changing the quantity or cost (or
deleting an item completely from the detail area).
If most of the order did not arrive, click Clear Qtys
on the Items tab and then enter quantities for
the items that did arrive.
To delete a line item from the Items tab, select
the item, go to the Edit menu, and then click
Save the item receipt.
If the vendor notifies you that an item is no longer available,
close it manually on the purchase order.
Record receipt of items and
Record receipt of
items and paying for them
Close part of a purchase