To do this task
Go to the Vendors menu and click Receive Items to open the Create Item Receipts window.
Choose the vendor you received the items from.
Click Yes in the Open PO's Exist window.
Select each PO that contains
items you're receiving and click OK.
In the Create Item Receipts window,
make any necessary
changes to the line items, such as changing the quantity or
cost (or deleting an item completely from the detail area).
Save the item receipt.
What happens as a result?
QuickBooks increases your accounts payable by the amount shown on the item
For each inventory item on the receipt, QuickBooks adjusts the quantity in
stock (thereby increasing your inventory asset account), lowers your quantity
on order, and recalculates the item's average cost.
bill when it comes