Watch a 3-minute tutorial about customizing forms
You can change the names and layout of the fields of a purchase order to fit the needs of your company.
To do this task
Make sure your preference for using purchase orders is turned on. (This preference also turns on inventory.)
Go to the Vendors menu and click Create Purchase Orders.
The form you see onscreen is not how your purchase order looks when printed. Click Print Preview at the top right-side of the form to see how it will print and then click Close.
Select the template you want to use:
Click the Customize drop-down arrow and then click Manage Templates.
Note: You may need to resize or maximize the window to see the Customize drop-down arrow.
In the Manage Templates window, click each template in the list to see how the form will print. The template appears in the Preview section of the window.
If you don't see one you want, click Download Templates to download more for free from the QuickBooks Template Gallery. Click Open (not Save) when you download a form from the template gallery to ensure that it appears in your templates list.
Note: Templates that begin their names with "Intuit" are usually for preprinted forms—you can make only limited changes to these types of forms.
Once you select a template, click OK to begin making changes to it, or copy it first to create a new template:
Click the Copy button in the Manage Templates window.
The template appears in the Select Template list with the words "Copy of:" in front of the name.
In the Template Name field on the right side of the window, rename the template.
Click OK to save the template with the new name. The Basic Customization window opens.
Note: If a "Locked Template" message appears, either click Cancel to select another template, or click Make a Copy. Be sure to rename the copy.
Customize your template.
From the Basic Customization window you can:
Add your company logo to the printed or e-mailed purchase order and move it to a different spot on the purchase order
Add or change how your company name and contact information appear on the purchase
Add or remove the status stamp (Paid, Pending, Received, and so on)
From the Additional Customization window you can:
Change the purchase order title, including the font that's used, and then move it to a different place on the form
Rename the date, purchase order number, bill to, and ship to fields
Add or remove fields and columns on the purchase order
Rename a field or column
Change the order of the columns on the purchase order
Change the font that's used for different fields
Add special sections to the purchase order, such as warranty information, legal disclaimers, notes to customers, or contractual details
Align quantities on the printed purchase order
Add page numbers to the printed purchase order
Change the printer settings that are used when you print the purchase order
From the Layout Designer you can:
Add a remittance tear-off section or special instructions
Add lines and borders around different fields on the purchase order
Preview the form: The final step in customizing your form is seeing how the form looks onscreen and in print preview.
When you open a form, such as an purchase order, it uses the template that was last used. If you need to reselect this customized template, click the drop-down arrow at the top right side of the form and select it from the list.
Download templates from the QuickBooks Template Gallery
Import a template from another QuickBooks company
About customizing your forms
Filling out a purchase order