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Receive items that arrive with a bill

To do this task

  1. Go to the Vendors menu and click Receive Items and Enter Bills to open the Enter Bills window. Shortcut

  2. Click the Vendor drop-down arrow and then click the vendor from whom you ordered the items.

  3. At the prompt about receiving against a purchase order for this vendor, click Yes.

  4. In the Open Purchase Orders window, select one or more purchase orders that you are receiving against and click OK.

  5. Click the Items tab in the Enter Bills window and verify that the number of items shown equals the number of items received.

  6. If necessary, edit the quantities to match the shipment.

  7. Verify that the costs on the Item tab match the costs on the bill.

  8. If necessary, edit the costs to match the bill.

  9. To enter shipping or taxes not associated with any one item, click the Expenses tab. In the detail area, enter each charge and associate it with its correct expense account.

  10. Verify that the Amount Due field matches the amount of the bill.

  11. (Optional) Change the date of the bill.

  12. Complete the Ref. No., Terms, and Memo fields as needed.

  13. Save the bill.

Because this company file has Enhanced Inventory Receiving turned on, you should enter 2 transactions: an item receipt and a bill.

Enter an item receipt

To do this task

  1. Choose Vendors > Receive Items.

  2. Click the Vendor drop-down arrow and then click the vendor from whom you ordered the items.

  3. At the prompt about receiving against a purchase order for this vendor, click Yes.

  4. In the checkmark column in the Select Purchase Orders and Bills window, click one or more purchase orders and bills that you are receiving against and click OK.

  5. Verify that the number of items shown equals the number of items received. If necessary, edit the quantities to match the shipment.

  6. Click Save & Close.

Enter a bill

To do this task

  1. Choose Vendors > Enter Bills.

  2. Click the Vendor drop-down arrow and then click the vendor from whom you ordered the items.

  3. At the prompt about entering a bill against an item receipt for this vendor, click Yes.

  4. In the checkmark column in the Select Purchase Orders and Item Receipts window, click one or more purchase orders and item receipts that you are receiving against and click OK.

  5. Verify that the costs on the Item tab are accurate. If necessary, edit the costs to match the vendor's bill.

  6. To enter shipping or taxes not associated with any one item, click the Expenses tab. In the detail area, enter each charge and associate it with its correct expense account.

  7. Verify that the Amount Due field matches the amount of the bill.

  8. Complete the Ref. No., Terms, and Memo fields as needed.

  9. Click Save & Close.

See also

KB ID# H_PO_RECEIVE_ITEMS_WITH_BILL
12/4/2016 10:18:40 AM
QYPPRDQBKSWS03 9138 Pro 2017 66ee7a