Note: Make coarse adjustments only for a continuous-feed printer. If you use a page-oriented printer, use only fine adjustments.
A continuous-feed printer prints on a continuous sheet of paper that has
perforations for individual pages. Most dot matrix printers are continuous-feed
A page-oriented printer prints on separate pages of paper fed from a paper tray. Most laser printers and ink jet printers are page-oriented printers. A few dot matrix printers are also page-oriented printers.
To do this task
Make sure your continuous-feed printer is turned on and online, and that the forms you want to print are inserted into the printer's paper feed mechanism.
Open the Printer Setup window, if it isn't open already.
Choose File > Printer Setup.
Click the Form Name drop-down arrow and select the type of form you want to print.
Click the Align button.
The window doesn't have an "Align" button.
You can only adjust the alignment for checks and business forms. If you select another type of form, the Align button doesn't appear.
(For business forms only) Select the template you want to use for alignment and click OK.
Click Coarse, and then click OK to print a sample form.
Look at the pointer line that QuickBooks printed across the middle of the sample, and note the number closest to the arrow points.
Enter this number in the Pointer Line Position field and click OK.
If necessary, QuickBooks advances the paper and prints another sample.
If QuickBooks printed another sample, enter the new pointer line position from the sample and click OK.
Important: If QuickBooks prints a third sample when you click OK,
something has gone wrong. Check your printer settings and make sure you aren't adjusting the printer manually.
Note the correct position of the form for future positioning.
What to look for
Visually match one of the position numbers along the edge of the form with a
part of your printer, such as the sprocket cover or print head. Make a note of
the location for future reference.
From now on, use this location on the printer as an alignment cue to
visually position your forms each time you insert them into your printer. That
way, you won't have to test your alignment by printing more samples.
(Optional) Click Fine to make further adjustments. Otherwise, click Cancel and continue printing.
Click Print Sample.
Check the alignment grid that QuickBooks printed on the sample. It helps you estimate how far to move the text.
In the Vertical and Horizontal fields, tell QuickBooks by how much and in what direction to move the printed text.
(Optional) Click Print Sample to test whether you have corrected the alignment problem.
When the alignment is the way you want it to be, click OK.
Still having trouble printing?
Don't worry. We can point you to the information you need to get the job done. You can:
Enter a search term in the main Help window
Search the QuickBooks support site
Visit the QuickBooks Community site for printing