When you pay for small, business-related expenses with cash, the easiest way to record these transactions is directly in the account register. This allows you to track how much you spend and associate the purchase with an expense account. If necessary, you can also include job and class information in the transaction.
What if I used petty cash
or cash drawer money to pay for personal expenses?
Go to the Lists menu and click Chart of Accounts.
Double-click your petty cash or cash drawer account to open the account register.
(Optional) Enter a payee. Most small businesses don't track the payee for
petty cash purchases.
In the Payment column, enter the amount spent. Then press Tab to move to the next line.
Click the Account drop-down list and choose the appropriate expense account. Click Splits at the bottom of the register if you need to record the expense for several accounts.
If you need to include more detailed information, such as to specify project-related customer or job information, you can double-click the transaction and record the information on the check form.
Put money into (fund) petty cash or a cash drawer account