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Access permissions (definition)

Access permissions protect a QuickBooks data file from unauthorized access by requiring each user to enter a unique user name and password to open the data file.

Based on the user's name and password, access can be restricted to selected areas of QuickBooks (for example, allowing the user to run reports but not view payroll information).

The first person to set up users has the ability to set up the QuickBooks Administrator, a special user who has abilities that no other user can be granted such as setting up other users.

When setting up permissions, be sure to enter an administrator password. Do not leave the administrator password blank.

If you are the QuickBooks Administrator, you can add users and give them access.

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