Access permissions protect a QuickBooks data file from unauthorized access
by requiring each user to enter a unique user name and password to open the
Based on the user's name and password, access can be restricted to selected areas of
QuickBooks (for example, allowing the user to run reports but not view
The first person to set up users has the ability to
set up the QuickBooks Administrator, a special user
who has abilities that no other user can be granted such as setting up other
When setting up permissions, be sure to enter an administrator
password. Do not leave the administrator password blank.
If you are the QuickBooks Administrator, you can add users and give them access.