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Mark an invoice as paid

To indicate to QuickBooks that you have received full payment against an invoice, you must record the payment in the Receive Payments window.

To do this task

Go to the Customers menu and click Receive Payments.

Be sure to apply payment to the invoice for which it was intended. If you receive payment from a customer that is for several jobs, apply payment to each job separately by selecting each one in the Receive Payments and applying the correct payment.

Once an invoice has been paid, it is marked with a PAID stamp when you view the invoice onscreen and when you print it.

Note: If the PAID stamp doesn't show on your printed paid invoice, it's possible that the Print Status Stamp option has been cleared in the Customize Invoice window.

You can print a status stamp on invoices, credit memos, sales receipts, and purchase orders. By customizing the template you use for these forms, you can decide whether "Paid," "Pending," or "Received" appears on your printed forms.

To do this task

Open the Basic Customization window.
To do this task
1. Open the type of form you want to customize.
  
  For example, to open the invoice form click the Create Invoices icon.
2. At the top of the form, click the Customize drop-down arrow and select Customize Design and Layout.
  
  Note: If you don't see the Customize drop-down arrow, you may need to resize or maximize the window.
3. Click the Customize Data Layout button.
4. At the bottom of the Additional Customization window, click the Basic Customization button.
Select the Print Status Stamp checkbox.
(Optional) Click the Print Preview button to view a larger preview and then click Close.
Click OK.