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What's important about the Assess Finance Charges window

This window displays all the customers who have an overdue balance with your company. You can assess finance charges to some or all of the customers listed.

Important fields

A/R Account (Accounts Receivable)

Displayed only when you have more than one A/R account set up.

If you want QuickBooks to record the finance charges in a different accounts receivable account, enter the account name in this field.


Click to put a checkmark in the Assess column for each customer against whom you want to assess charges for late payment.

  • To assess finance charges for an individual customer or job, click the Assess column so that a checkmark appears next to the customer or job name.

  • To Assess finance charges for all the customers and jobs listed, click Mark All.

  • To change the finance charge for a customer or job, edit the amount shown in the Fin. Charge column.

Assessment Date

The date for the overdue balances shown in the Assess Finance Charges window.

QuickBooks prints this date on the finance charge invoices.

You can enter a different date if necessary.

Collection History

Displays a collections report for the customer or job you have selected. The report shows the open balance for all outstanding invoices for that customer or job.

How do I create this report?

To do this task

  1. From the list of customers, select the customer for whom you want a report.

  2. Click Collection History.

Form Template

Use this drop-down arrow to select the template you want to use when viewing and printing forms. You can use the templates that come with QuickBooks, or you can create your own custom form templates.

Last FC

The date that you last assessed finance charges against each customer or job.

Mark All

Selects all the customers listed in the window.

Click Mark All when you want to assess finances charges for everyone listed.

Mark Invoices 'To be printed'

If you intend to print finance charge invoices, select this checkbox. To print all invoices at once, open the print window for invoices.

To do this task

  1. Go to the File menu and click Print Forms.

  2. Click Invoices.

If you send statements, leave this checkbox cleared. The finance charge amounts will be included with other charges the next time you print statements.

Note: You can have QuickBooks select this checkbox automatically by selecting the Mark finance charge invoices to be printed checkbox in the Finance Charges Preferences window. To open this window, open the finance charge preferences.

To do this task

  1. Go to the Edit menu and click Preferences.

  2. In the Preferences window, click Finance Charge in the list on the left.

  3. Click the Company Preferences tab.


Displays the Finance Charge Preferences window.

Use this window to change the interest rate you charge, specify a minimum finance charge, set up a grace period for late payment, or change the account you use to track finance charges.

See also

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