Passwords limit access to your company data. To open a file protected by
passwords, each person must enter not only his or her user name but also a
unique secret password. Note: Passwords are
Until you set up users in your QuickBooks company file, any person who
accesses the company file will have full access, just as they always have.
However, no two people can access the company file simultaneously.
Important: If you have QuickBooks software for multiple users
and want more than one user to access the company
file simultaneously, you must set up users.
Assign a unique user name and case-sensitive password to each person who
uses the company file. Each person should have a unique user name and password
for both Windows and QuickBooks. QuickBooks, like any Windows application,
relies on security features within Windows. These features are most effective
when each user on the system can be accounted for.
The first person to set up users has the ability to set the password for the
QuickBooks Administrator, who is a special
user and has abilities that no other user can be granted like setting up other
Setting up new users
Assigning passwords to new users
Other security precautions you