To verify an existing setup, use the QuickBooks Database Server Manager to scan company files on the computer where the company file is located. See step 3 below for detailed information.
Important: These steps apply to the computer where the company file
Go to the computer where the company file is located.
Install QuickBooks and choose the Multi-User Host Installation. (Use the Standard Installation for
each additional installation on computers that do not share company files.)
Note: QuickBooks also offers a Server Installation option for file servers. For steps to
install the QuickBooks Server, see Install the QuickBooks Server.
Note: Microsoft® Windows® administrator permissions are required to change hosting modes.
If you are prompted to update your company file,
update your file to the new version.
Go to the File menu, click Utilities, and then
click Host Multi-User Access.
If you see Stop Hosting Multi-User Access, you're
already hosting multi-user access and can continue to the next step.
On the computer where the company file is located, go to the Start button, click Programs,
click QuickBooks, and then click QuickBooks Database Server Manager.
Click the Scan Folders tab.
Click the Add Folder button.
Select the folder that contains your company files and then click OK. Click Add Folder
again to add additional folders.
(If you're not sure where your files are stored, select the entire disk to scan all folders.)
Click the Scan button to begin the scan.
Once the scan is complete, click Close.
Add users and give them access to the company file.
To protect your company information from unauthorized access, Intuit recommends that you set up
Open QuickBooks on another computer on your network.
Open the company file and log on. Be sure to browse to the
computer where the company file is stored when you open the company file.
In the recommended setup, to provide other QuickBooks users with continuous
access to the company file, the computer that is hosting multi-user access must
be left on. However, QuickBooks can be closed.
About multi-user QuickBooks
Overview of QuickBooks licenses
Troubleshoot multi-user problems