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Set up multi-user QuickBooks (alternate setup)

About setting up multi-user QuickBooks

To do this task

  1. If you haven't already done so, install QuickBooks on the computers of all users who will be working on the company file.

  2. Decide which computer should host multi-user access to the company file, then open QuickBooks on that computer.

    How do I decide?

    When choosing which computer to use, be aware that the user must be logged in to Windows with the computer turned on for other users to access the company file.

    What if I don't set up a computer?

    The first person to open the company file in multi-user mode will be prompted to set up multi-user access to the company file.

  3. From the computer you selected in step 2, open the company file in multi-user mode.

    Expando text for opening in multi-user mode
  4. When prompted to set up multi-user access to the company file, click Alternate Setup.

  5. To protect your company information from unauthorized access, Intuit recommends that you set up permissions.

    Access permissions definition

Additional information

In the alternate setup, to provide other QuickBooks users with continuous access to the company file, the computer that is hosting multi-user access to the company file must be left on and the user must remain logged in to Windows. However, QuickBooks can be closed.

Once you turn on hosting, all company files on this computer and company files that you open on other computers on the network can be opened in multi-user mode as long as users have valid user names and passwords.

Expanded text

Will the same computer always host multi-user access?

No, the hosting computer can change for each multi-user session. The first person to open the company file in multi-user mode will host multi-user access.

What if more than one computer is set up to host multi-user access?

More than one computer can be set up to host multi-user access. On a particular day, the first computer to open the file in multi-user mode is the one that is hosting multi-user access.

See also

KB ID# H_MULTIUSER_SETUP_ALTERNATE_MODE
12/4/2016 2:10:06 AM
QYPPRDQBKSWS08 9138 Pro 2017 b6dfe2