Multiple Inventory Sites tracks inventory you store at different sites or locations. For example, you might store inventory at different warehouses, in multiple trucks, in different areas within a warehouse, at consignment locations, or at outside manufacturers.
Keep track of how much inventory (number of units and dollar value) you store at each site
QuickBooks provides 3 reports to help you keep track of your inventory at different sites.
To run these reports
Choose Reports > Inventory and one of the following:
Quantity on Hand by Site
Inventory Valuation Summary by Site
Inventory Stock Status by Site
Set site-specific reorder points so you know when to reorder inventory at each site.
Purchase items for a specific site
After you turn on Multiple Inventory Sites, QuickBooks:
Adds inventory sites to the list of ship-to addresses on purchase orders. You can create purchase orders for only one site at a time.
Adds a site column to the Items tab on bills, checks, and credit card charges. You can purchase items for multiple sites on these forms.
Sell items from a specific site
Adds a site column to sales orders, invoices, and sales receipts. You can sell items from multiple sites on one sales form.
Adds a site field to statement charges.
Transfer items between sites
Build assemblies using parts from different sites
Adds inventory site information to each assembly. Use this window to specify Quantity on Hand (QOH) and build points for each site.
Adds a site field to the Build Assembly window. Use this field to specify where you store the finished assembly.
Adds a site column to the components needed to build the assembly. You can use components from different sites to build assemblies.
Run site-specific reports
To access site-specific reports:
Pending Builds by Site
Choose Reports > Sales > Inventory Sales by Site
Choose Reports > Lists > Inventory Site Listing
Turn on Multiple Inventory Sites
Choose Edit > Preferences.
Choose Items & Inventory.
Click the Company Preferences tab.
Click the Advanced Inventory Settings button.
Select the Multiple Inventory Sites is enabled checkbox.
Complete 6 setup steps
These steps automatically appear when you turn on Multiple Inventory Sites, so you don't need to remember or print them now.
Create inventory sites in QuickBooks.
(Optional) Convert from your previous method of tracking multiple inventory sites.
Set reorder points for each site.
Transfer opening quantities of items to each site.
(Optional) Add site location column to your printed sales and purchase forms.
Add site information to memorized transactions that include inventory.
After you turn on Multiple Inventory Sites, tracking multiple sites becomes part of your everyday transactions in QuickBooks. Sales and purchase forms display a site column that you must use when you buy or sell inventory. Also, it's easy to transfer inventory between sites.
Does QuickBooks calculate a separate average cost for each site?
No. QuickBooks keeps track of the average cost across all sites.
Can I adjust inventory at each site?
You can adjust inventory quantities at each inventory site. However, you can't adjust inventory value for each site. QuickBooks maintains the average cost across all your sites. After you turn on Multiple Inventory Sites, QuickBooks displays an inventory site in the Adjust Quantity/Value on Hand window.
Do sites track overhead and other expenses for my locations?
No. Multiple Inventory Sites doesn't replace class tracking. If you use classes to track locations, you should continue using classes for all noninventory-related transactions.
What site should I use for drop shipments?
If you sell inventory that is shipped directly from your supplier, use the Drop Ship site. QuickBooks creates this site automatically.
How does QuickBooks handle drop shipments?
On purchase transactions:
When you enter a Purchase Order and select a customer as the ship to address, QuickBooks automatically assigns the Drop Ship inventory site behind the scenes.
When you receive the bill against the PO, QuickBooks automatically assigns the Drop Ship site. If you don't create a PO first, you must assign the drop ship site on the purchase transaction.
On sales transactions (sales orders, invoices, and so on), make sure to enter drop ship in the site column when you sell items that are drop shipped.
Inventory site list
Add an inventory site
Transfer inventory between sites