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Hide an entry on a list (make it inactive)

What happens when I hide an entry on a list?

Making a list entry inactive removes the entry from the list but does not delete the entry from your QuickBooks records. If a list is long, you can shorten it by making the entries that you seldom use inactive. You make a list entry inactive by selecting the "is inactive" checkbox when you create or edit a list item.

For example, you may have a vendor from whom you haven't purchased anything in the last six months, but with whom you may want to do business in the future. You can make that vendor inactive.

Once a list entry is inactive, you can make it active again at any time.

To hide an entry on a list by making it inactive

  1. Display the list that contains the entry you want to hide.

    Topic goes here
  2. Double-click the list entry.

  3. In the Edit window, select the is inactive checkbox.

    The name of the checkbox depends on the type of list. For example, if you're making a class inactive, the checkbox is labeled Class is inactive.

  4. Click OK.

The list entry no longer appears on the list.

See also

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