It is usually better for your record keeping to hide an entry on a list (make it inactive) instead of deleting it. Why?
Making a list entry inactive removes the entry from the list but does not
delete the entry from your QuickBooks records. If a list is long, you can
shorten it by making the entries that you seldom use inactive. You make a list
entry inactive by selecting the "is inactive" checkbox when you create or edit
a list item.
For example, you may have a vendor from whom you haven't purchased
anything in the last six months, but with whom you may want to do business in
the future. You can make that vendor inactive.
Once a list entry is inactive, you can make it active again at any time.
You'll need to use different instructions if you want to delete
a transaction, delete
a check, or delete
Chart of Accounts
Customers & Jobs
Sales tax Codes