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Can I enter the same name in several lists?

You can't use the same name in more than one list. If you try to enter a name that's already being used in another list, you'll get one of the following errors:

  • The name you've entered is already in use in another list. You can still enter the name, but with some modifications.

    Topic goes here
  • You're in multi-user mode and the name is marked for deletion by another user. How do I fix it?

    1. Open the list where the name was used.

    2. For Center lists, click the View down arrow on the first tab and then click All. For other lists, select the Include inactive checkbox.

      The name will show as marked for deletion.

    If the name was used in the list where you're trying to add it, clear the name for deletion.

    1. Open the list where the name has been used.

    2. For Center lists, click the View down arrow on the first tab and then click All. For other lists, select the Include inactive checkbox.

      The name will show as marked for deletion.

    3. Click the name you'd like to add back to the list, then right-click and choose Undelete.

  • If you'd like to use a deleted name in your current list, make sure all other QuickBooks users close the company file. Once all instances of the company file are closed, the name will be deleted and you can add it to your list.

  • The name is marked as inactive. How do I check?

    1. Open the Center or other list where the name has been used.

    2. For Center lists, click the View down arrow on the first tab and then click All. For other lists, select the Include inactive checkbox.

      The name will show as marked for deletion.

      An X will show to the left of the name.

    • If the name was previously used in the list you'd like to add it to, you can make the name active again.

      1. Open the list where the name had been used.

      2. For Center lists, click the View down arrow on the first tab and then click All. For other lists, select the Include inactive checkbox.

      3. To make the name active, click the X by the name.

    • If the name was used in another list, you can delete the name.

      1. Open the list where the name has been used.

        For Center lists, click the View down arrow on the first tab and then click All. For other lists, select the Include inactive checkbox.

      2. Click the name you'd like to delete.

      3. Go the Edit menu and click Delete.

KB ID# H_LIST_INFO_DUPLICATE_NAMES_IN_LISTS
9/30/2016 9:52:22 PM
QYPPRDQBKSWS03 9138 Pro 2017 46eae7