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What's important about the Make General Journal Entries window

Why can't I change the currency on some journal entries?

The currency field is grayed out on saved journal entries if a rounding entry has been recorded for the journal entry. Because the rounding entry is associated with the existing currencies, the currency can't be changed.
If you need to change the currency on a journal entry with a rounding entry, delete the original entry and create a new journal entry using the correct currency.

When should I use this window?

When should I use this window?

On the toolbar

Previous and Next

Previous and Next

Print

Prints the currently open general journal entry.

History

Lists the transactions that are related or "linked" to the transaction you have open.

On the form

Currency

The Currency field determines the currency the journal entry is recorded in.

Why can't I change the currency on some journal entries?

The currency field is grayed out on saved journal entries if a rounding entry has been recorded for the journal entry. Because the rounding entry is associated with the existing currencies, the currency can't be changed.
If you need to change the currency on a journal entry with a rounding entry, delete the original entry and create a new journal entry using the correct currency.

Home Currency Adjustment

Only select the Home Currency Adjustment checkbox when you want to revalue the home currency balances of foreign accounts. This type of journal entry is typically used at the end of a reporting period to update balance sheet accounts with currency exchange rate values. We recommend that you work with an accounting professional before making a home currency adjustment.
When the Home Currency Adjustment checkbox is selected, the currency defaults to your home currency and the exchange rate defaults to a value of 1.

Date

QuickBooks automatically inserts today's date. You can enter a different date if you wish.

Exchange Rate

Enter an exchange rate if the journal entry's currency is foreign or if you enter a foreign account on the form. QuickBooks uses the rate to convert foreign amounts into home currency amounts.
Note: The exchange rate field is grayed out and uses a value of 1 when only home currency accounts are used or when the Home Currency Adjustment checkbox is selected.

Entry No.

If you number your general journal entries, enter a number for this entry. The number appears on reports that include the general journal entry.

Account, Debit, and Credit

To do this task

  1. In the Account column, enter the first account in your transaction.

    If you are using an accounts receivable or accounts payable account, the first account in the general journal transaction should be the accounts receivable or accounts payable account.

  2. Enter the debit or credit amount for the account you entered.

  3. (Optional) Enter a memo about the amount. The memo appears on reports that include the general journal entry.

  4. Enter the customer, vendor, employee, or other name associated with the amount. If the account is an A/R or A/P account, you must enter a name.

  5. (Optional) If you enter an expense account and a customer or job, you can make the amount billable to the customer or not by clicking in the Billable column.

  6. (Optional) Assign a class to the amount.

  7. Continue to enter distribution lines until the transaction reaches a zero balance (the total in the Debit column equals the total in the Credit column).

Memo

Name

Name

Name

Invoice

Invoice
KB ID# H_F1_GENERAL_JOURNAL
9/27/2016 3:20:19 PM
PPRDQSSWS403 9138 Pro 2017 9914a2