If you keep materials in inventory and want to invoice customers for an
unitemized group of materials used in their jobs, you can track the costs and
changes in inventory. The procedure shows how you to track inventory used in a
job by invoicing for it as a lump sum. (If you would rather itemize the
materials, simply add them directly to the invoice.)
To do this task
Go to the Lists menu and click Item List.
Click Item at the bottom of the list and then click New.
Set up a group item called "Materials" on your Items list. Include
all the inventory parts you normally use as materials in a job. You can omit
quantities if they vary from job to job.
Note: If you don't want QuickBooks to print each item from the
group, clear the Print items in group checkbox.
On the invoice, enter the group name in the Item field.
After QuickBooks displays all the individual items in the group, you can
edit the quantities for each item in the Qty field. QuickBooks automatically
adjusts your inventory when you record the invoice.
Set up group
used in a job without charging for it