A payment item subtracts the amount of a customer payment from the total
amount of an invoice or statement. You need a payment item when you receive a
partial payment toward the amount of an invoice or statement at or before the
time you create the invoice or statement.
If you receive full payment at the time of the sale, use a sales receipt
form instead of an invoice with a payment item.
To do this task
Go to the Lists menu and click Item
Click Item at the bottom of the list and click
Click the Type drop-down arrow and then click Payment.
Enter an Item Name, such as Pmt
by check or Pmt by cash.
Enter the Description that you want QuickBooks
to put on your sales forms when you use the payment item.
Click the Payment Method drop-down arrow and then
click the appropriate method.
If you choose a payment method, you can group the money you
receive by payment method when you deposit it (all checks in one deposit,
all American Express charges in another deposit, and so on). Simply create
a separate payment item for each payment method that your customers use.
Indicate how you want QuickBooks to deposit customer payments:
Grouped with other payments: Click Group
with other undeposited funds.
Directly to a bank account: Click Deposit
To, and enter the name of the bank account where you want QuickBooks
to deposit the payment.
Troubleshooting item problems
How to change an item's type