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Create items for non-inventory parts

When should I create a non-inventory part?

This is an external expando

You can also set up an item "on the fly" as you need it. More...

For example, if on an invoice you enter the name of an item that has not been set up, QuickBooks will ask you if you'd like to set the item up. You can set it up then without leaving the invoice.

These instructions tell you how to add non-inventory part items one at a time. Follow these steps if you are new to QuickBooks. Otherwise, you can use another window to add or edit multiple non-inventory items and paste from Excel.

To do this task

If this item is being purchased for and sold to a particular customer

  1. Go to the Lists menu and click Item List. Shortcut

  2. Click Item at the bottom of the list and click New.

  3. In the New Item window, click the Type drop-down arrow and then click Non-inventory part.

  4. Enter an item name or number.

    What you enter here appears on the drop-down list of items when you are filling out a sales form or purchase order. Enter a name or number that will help you distinguish this item from all the others on the list.

  5. If this item is a subitem of an existing non-inventory item, select the Subitem of checkbox and specify the parent item's name. See Creating subitems.

  6. (Optional) If unit of measure is available, assign a unit of measure.

    "Assign a unit of measure to a new item" goes here
  7. Enter a Description.

    This description will display on the sales and purchase forms. If the description varies, you can leave this field blank, set up a separate item for each possible description, or enter the most common description and change it on the sales or purchase forms as necessary.

  8. Enter a Price for the item.

    If the price varies, you can leave this field blank, set up a separate item for each possible price, or enter an estimate and change it on the sales or purchase forms as necessary.

  9. (Sales only) If you don't charge sales tax for this item, click the Tax Code drop-down arrow and then click Non.

  10. Click Custom Fields to fill in any custom fields that apply to this item.

  11. Click the Account drop-down arrow and choose an income account for sales and an expense account for purchases.

  12. Record the item.

See also

KB ID# H_ITEM_CREATE_NONINVTRY
8/29/2015 1:56:29 PM
PPRDQSSWS400 9125 Pro 2015 563d50