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Which item type should you use?


QuickBooks provides several item types to help you fill out sales and purchase forms quickly.

For details about how to set up an item, click the item type in the table.

Use this type



Services you charge for or purchase. Examples include specialized labor, consulting hours, and professional fees.


Inventory part

Goods you purchase, track as inventory, and resell.

Inventory assembly
(Premier and Enterprise editions only)

Assembled goods you build or purchase, track as inventory, and resell. Note: QuickBooks cannot track the costs associated with the manufacturing process itself. In other words, the cost of a built assembly item depends only on the cost of its components.


Non-inventory part

Goods you buy but don't track (such as office supplies), or materials you buy for a specific job that you charge back to your customer.


Fixed asset

An asset you do not expect to convert to cash during one year of normal operations. A fixed asset is usually something that is necessary for the operation of your business—such as a truck, cash register, or computer.


Other charge

Miscellaneous labor, material, or part charges such as delivery charges, setup fees, and service charges, bounced checks, late fees, opening balance, reimbursable expenses, retainers, surcharges, gift certificates, prepayments, retainers, sales tax, and shipping and handling fees.



Totals all items above it on a form, up to the last subtotal. Useful for applying a percentage discount or surcharge to many items.



A way of associating individual items that often appear together on invoices, purchase orders, and so on, so that all items in the group can be added to the form at one time.

What's the difference between an inventory assembly and a group? (QuickBooks Premier or Enterprise editions only)



Subtracts a percentage or fixed amount from a total or subtotal. Do not use this item type for an early payment discount.



Records a partial payment you received at the time of the sale. It reduces the amount owed on an invoice.


sales tax item

Calculates a single sales tax item at a specific rate that you pay to a single tax agency.


Sales tax group

Calculates and individually tracks two or more sales tax items that apply to the same sale. The customer sees only the total sales tax.

See also

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PPRDQSSWS900 9142 Pro 2018 195a80