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Track non-inventory materials used on a job

You may decide not to track inventory but instead to buy a few bulk items and expense them to materials when you buy them. Later you will want to track the costs of using the bulk goods on a specific job or jobs. To do so, you need to set up a new account ("Adjustment Register") in your chart of accounts and use the procedure below to allocate a portion of the bulk goods to a specific job.

This applies to painters, electricians, or landscape contractors who purchase materials in bulk (like paint brushes, masking tape, electrical tape, switch plates, and so on) and who want to allocate portions of the materials (perhaps a paint brush or two) to a specific job.

To set up a new Adjustment Account in your chart of accounts

  1. Go to the Lists menu and click Chart of Accounts.

  2. Click Account at the bottom of the list and then click New.

  3. Click the Type drop-down arrow and then click Bank.

  4. If you are using account numbers, enter 1198.

  5. In the Name field, enter Adjustment Register.

  6. Click OK.

To allocate a portion of the bulk goods to a specific job

This procedure records a check with a zero amount in the Adjustment Register, but allocates the cost of the items used on the job to the appropriate job cost report.

  1. Go to the Banking menu and click Write Checks.

  2. Click the Bank Account drop-down arrow and click Adjustment Register.

  3. In the Check No. field, enter a short description.

  4. Enter the date the material was used.

  5. Skip the Pay to the Order of field.

  6. In the Memo field, enter a description of the materials used, for example 2 paint brushes.

  7. Click the Items tab and choose the correct item, such as Painting.

  8. Enter the Qty, Cost, Customer:Job, and Class.

  9. On the next line, fill in the exact information as above but with a negative quantity and without the Customer:Job.

  10. Click Save & Close.

11/19/2017 5:57:54 PM
PPRDQSSWS901 9142 Pro 2018 0565f5