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Adjust the quantity of an inventory item

What should I know before adjusting the quantity of an inventory assembly item?

Consider the following information before adjusting inventory assembly items:

  • Decreasing the quantity of an inventory assembly item may cause finalized inventory assembly builds to change to pending status. It's a good idea to run the pending builds report before and after making an inventory adjustment so you can see if any builds were affected.

  • Adjusting the quantity of an inventory assembly item does not affect the quantity of its components (neither inventory parts nor other inventory assembly items) in the Bill of Materials. If you want to disassemble an inventory assembly item and return its components to inventory, you'll need to decrease the inventory assembly item quantity and increase each component quantity accordingly.

    Other methods for disassembling an inventory assembly item and returning its components to inventory

To do this task

Note: If you track serial or lot numbers, QuickBooks needs to add or remove serial/lot numbers when you adjust inventory quantities. Therefore, you must assign serial or lot numbers to inventory items before adjusting the quantity on hand.

  1. Choose Vendors > Inventory Activities > Adjust Quantity/Value on Hand.

    Choose Inventory > Inventory Activities > Adjust Quantity/Value on Hand.

  2. Click the Adjustment Type drop-down arrow and select: Quantity.

  3. Enter the date of the adjustment.

  4. Click the Adjustment Account drop-down arrow and then click the account where you want to track inventory adjustments.

    Which account should I use?

    You may want to create a new account just for tracking inventory adjustments. You can use one account for all adjustments, or use an expense account for losses and shortages and an income account for gains. Consult your accountant if you aren't sure what type of account to use.

    If you're making adjustments to more than one item and need to assign the adjustments to different accounts, you'll need to create multiple adjustments—one for each account.

  5. Click the Inventory Site drop-down arrow and select the site to apply the adjustment to.

  6. (Optional) Enter a reference number.

  7. (Optional) If you want to assign this adjustment to a customer or job, click the Customer:Job drop-down arrow and then click a customer or job.

  8. (Optional) If you use class tracking, click the Class drop-down arrow and then click a class.

  9. Click in the item column to add items. You can also add multiple items.

    "Add multiple items" goes here
  10. Enter the New Quantity or the Qty Difference in the appropriate column.

    In the Qty Difference column, enter the difference between the quantity currently in QuickBooks and the actual quantity.

    For example, if you need to reduce the quantity by five, enter -5 as the difference.

  11. (Optional) Enter a memo in the Memo field to remind yourself later why you made this quantity adjustment.

  12. Save the adjustment.

11/19/2017 6:23:09 AM
PPRDQSSWS801 9142 Pro 2018 11956b