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Create an item receipt when there is no purchase order

To do this task

  1. Choose Vendors > Receive Items to open the Create Item Receipts window.

  2. Click the Vendor drop-down arrow and click the vendor from whom you received the items.

  3. (Optional) Enter a reference number to help you identify the item receipt later.

    This field is optional. You can use it to record the bill, statement, or invoice number.

    Your entry in the Ref No. field appears in the accounts payable register and in other windows to help you identify these item receipts from others you may have received from the same vendor.

  4. (Optional) Enter a memo.

    For item receipts, QuickBooks automatically inserts the text "Received items (bill to follow)" into the Memo field.

    If you want, you can change this text and enter a memo of your own using up to 4095 characters.

    The beginning of the memo appears in your accounts payable register and on reports that include this transaction.

  5. Click the Items tab and enter the information about the items you're receiving.

    Items vs. expenses

    When you receive items without a bill, you need to create an item receipt to adjust the quantity on hand in your inventory, and if applicable, to count the items received against a purchase order. So, you should use the Items tab to detail the items you have received.

    If the packing slip contained other expenses you would normally track through expense accounts, like sales tax or freight charges, enter them on the Expenses tab.

    (Optional) On either tab, you can use the Customer:Job column to track items or charges for a specific customer or job. QuickBooks automatically makes the item or expense reimbursable by the customer unless you click the checkbox to clear it.

    (Optional) You can use the Class column to assign an item or expense amount to a class.

  6. Save the item receipt.

What happens when I save an item receipt?

QuickBooks increases your accounts payable by the amount shown on the item receipt.

For each inventory item on the receipt, QuickBooks adjusts the quantity in stock and recalculates the item's average cost.

See also

To do this task

  1. Choose Vendors > Receive Items to open the Create Item Receipts window.

  2. Click the Vendor drop-down arrow and click the vendor from whom you received the items.

  3. Enter the items you're receiving in the Items tab.

  4. Save the item receipt.

QuickBooks increases the quantity on hand for the items you received.

What's the accounting behind the scenes?

When Enhanced Inventory Receiving is enabled, item receipts debit the Inventory Asset account and credit the Inventory Offset account (other current liability account).
KB ID# H_INVTRY_CREATE_ITEM_RECEIPT_WITHOUT_PO
10/21/2014 4:57:23 AM
PPRDQSSWS402 9102 Pro 2013 46fc13