To do this task
Choose Vendors > Receive Items to open the Create Item Receipts window.
Click the Vendor drop-down arrow and click the vendor from whom you received the items.
If there are open purchase orders for this vendor, QuickBooks
asks if you want to receive against them.
Click Yes in the Open PO's Exist window.
In the Open Purchase Orders window, click each purchase order that contains items you're receiving, and then click OK.
In the Create Item Receipts window, make any
necessary changes to
the line items, such as changing the quantity or cost (or deleting
an item completely from the detail area).
Save the item receipt.
What happens when I save an item receipt?
QuickBooks increases your accounts payable by the amount shown on the item
For each inventory item on the receipt, QuickBooks adjusts the quantity in
stock (which increases your inventory asset account), lowers your quantity
on order, and recalculates the item's average cost.
Handle the bill when it comes
Click the Vendor drop-down arrow and select the vendor from whom you received the items.
In the Select Purchase Orders and Bills window, select each purchase order and bill that includes items you're receiving, and then click OK.
Click Save & Close.
QuickBooks increases the quantity of inventory on hand.
Note: QuickBooks doesn''t change accounts payable when Enhanced Inventory Receiving is turned on. Instead, QuickBooks uses the Inventory Offset account.