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Use the QuickBooks Database Server Manager

The QuickBooks Database Server Manager is a utility that allows you to configure the QuickBooks Server for multi-user access. You can use the QuickBooks Database Server Manager to:

  • Scan folders for QuickBooks company files that need to be configured for multi-user access.

  • Monitor local hard drives to configure new company files automatically.

Open the QuickBooks Database Server Manager

Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.

Scan Folders feature

Important: All company files stored on the server must be scanned once to ensure that they're configured properly to allow other users access to these company files.

  1. Open the QuickBooks Database Server Manager and click the Scan Folders tab.

Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.
  1. Indicate which folders contain QuickBooks company files. If you're not sure where files are stored, you can choose to scan entire disks.

  2. Click the Scan button to begin the scan. The display bar will indicate which folders are being scanned.

Once the scan is complete, the company files in the scanned folders are configured for multi-user access.

Monitored Drives feature

Use the Monitored Drives feature to keep the QuickBooks Database Server Manager up to date as you add new company files to your server.

  1. Open the QuickBooks Database Server Manager and click the Monitored Drives tab.

Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.
  1. Click to select all local drives that you want to be monitored for company files that are added, removed, or renamed.

    Note: Mapped drives are not displayed and cannot be monitored.

Database Server feature

Open the QuickBooks Database Server Manager to determine:

Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.
  • The company files connected to the server and the list of users logged into each company file.

  • The status of the QuickBooks Database Server service. When the server is hosting company files, the service should be running.

    To change the status of the service, use the Services Administrative Tool to configure the service QuickBooksDB18.

Updates feature

Use the Updates feature to download updates to the QuickBooks Server and to view the version of the QuickBooks Server.

  1. Open the QuickBooks Database Server Manager and click the Updates tab.

Go to the Start button, click Programs, click QuickBooks, and then click QuickBooks Database Server Manager.
  1. Follow the onscreen instructions to check for and install updates.

    Note: You can also update the QuickBooks Server manually.

System feature

Use the System feature to find system information about the computer where the database server is installed.

  1. Open the QuickBooks Database Server Manager and click the System tab.

  2. Review the system information for the computer where the database server is installed.

KB ID# H_INSTALL_CONFIGURE_SERVER
10/23/2014 10:50:26 AM
PPRDQSSWS400 9102 Pro 2013 df9475